Winter Concert, November 6

Dear String Project family,

This weekend is the winter concert!

Attached you will find the Saturday schedule. All orchestra students, please arrive by 8:45 for rehearsal. Make sure to check the posted schedules to see what room your child needs to go to for tuning and stowing cases. At 9:30, the Orchestras Concert will begin with all ECE families performing an overture. All ensemble students and families are welcome and HIGHLY ENCOURAGED to come see the Orchestras Concert. It is both inspiring and motivating to watch your peers perform at a high level, and an important part of musical growth involves listening to live performances!

ALL students (except for ECE and Stepping Stones) will report to their assigned rooms by 10:30 after the orchestras concert is over for unpacking, tuning, and a short rehearsal. The Ensemble Concert will begin promptly at 11:00 with Stepping Stones families performing another overture.
Concert Attire:
Orchestras–black and white
Ensembles–dress for a special occasion
We look forward in sharing a special day with you on Saturday for the UT String Project Winter Concert!


Saturday, November 22

Dear String Project family,

This Saturday is the last Saturday that String Project will be meeting before the Winter Concert on December 6th! (note that String Project is on break on November 29) There will be a lot going on- luckily, there is no football game so traffic and parking should be relatively painless. Here’s what you will find in this week’s email:

1) Saturday schedule
2) Dress rehearsal info
3) Thanksgiving week
4) Deadlines – November 23
a) Honors recital
b) Cover contest
c) Jury signups
d) Contributions for Ms. Lani

1) I have attached the Saturday schedule. As always, please double check the posted schedules which room you should report to on Saturday morning for any last minute changes!

2) This Saturday, all groups (except for EO, IO, AO, and CO) will be taking about 10 minutes from their class time to report to Bates Recital Hall and run their Winter Concert piece with piano accompaniment. However, all classes should first meet at their assigned classrooms according to the Saturday schedule at the beginning of the hour unless otherwise notified by your teacher. When it is almost time for your class to rehearse in Bates Recital Hall, your teacher will lead your class to go through the top of Bates in order to practice walking on stage and performing their piece. After the rehearsal, students will return to their assigned rooms to resume class. See the schedule below:

    9:00 HOUR

9:05- Stepping Stones
9:10- Jr. Cadets (Violin, Viola, and Cello)
9:15- EO Cellos
9:20- IO Cellos
9:25- AO/CO Cellos/viola [unaccompanied]
9:30- EO violins
9:35- IO violins
9:40- AO violins
9:45- CO violins

    10:00 HOUR

10:05- BVlaE
10:10- BVEB
10:15- BVEA
10:20- BCEB
10:25- BCEA
10:30- BBEA & Bass Cadets
10:35- PEA & PEB

    11:00 HOUR

11:05- Sr. Cadet Cellos
11:10- Sr. Cadet Violins
11:20- Returning Parent Orchestra
11:35- Parent Guitar Ensemble

3) For Thanksgiving week, there will be no lessons starting on Wednesday, November 26. This means that the last day for lessons is on Tuesday, November 25, as there will be no lessons during the week of juries (December 1-4). In addition, String Project will be on break for Saturday, November 29.

4) There are many things due this Saturday! I have attached the information about a) the Honors Recital and b) the Cover Contest to this email for your convenience. In addition, this will be the last chance to sign up for a jury if you still need to do so. It will also be the last chance to make any contributions to Ms. Lani should you choose to do so- the box to accept donations will be available at the main table.

That’s all for this week. Let’s all put in our best efforts to close out this semester with a bang! I hope everyone has a great rest of the week.


Saturday, November 8

Dear String Project Family,

I hope everyone has been having a good week so far! We are nearing the end of the semester; including this Saturday (for which I have attached the schedule), there are only three more days of class, and then the winter concert is upon us! As the winter concert is so close, please be sure that your kids are practicing their music, especially for those in the more advanced ensembles. The concert will only be as successful as the work that the kids put in, and we are all working hard towards putting on the best performance possible!

For the winter concert, we are holding a Cover Contest: String Project is accepting submissions of original drawings to be placed on the cover of the programs for the winter concert. All current String Project students are eligible to enter, and there is no limit to how many drawings a student can submit! Please adhere to the guidelines in the attached document; there will be copies of this document at the main table. The deadline for submissions will be Saturday, November 22nd.

A quick reminder about Honors Recital auditions (also due on Saturday, November 22nd) and juries- please see last week’s e-mail for more details. The jury board will be up in the lobby again this Saturday morning.

Lastly, this Saturday we have a home football game with a kickoff as early as 2:30pm. Parking and traffic will be more difficult than usual, so please leave home early to allow for a substantial delay in your commute. Remember that on home game days, you cannot park on campus even if you have an N/N+ parking permit.

That’s all for now. I hope everyone has a lovely rest of the week!


Saturday, November 1


Dear String Project Family,

I hope everyone enjoyed the Eclectic Styles Festival last Saturday! I definitely did and think that the kids sounded fantastic during the concert. But now that that’s all over, we turn our attention to several things that will close out this semester:

1. Dress rehearsal for winter concert—11/22
2. Honors Recital video recordings deadline— 11/22
3. Jury sign ups posted this Saturday
4. UT Football AWAY Game

1. We only have a few weeks left in the semester! Saturday, November 22nd is our dress rehearsal for the winter concert happening on December 6th; the Saturday in between there is no class because of Thanksgiving break. Make sure that your children are practicing their orchestra and ensemble music which they will be performing for the concert!

2. The deadline for this recording is Saturday, November 22nd! ALL students are eligible to apply. If your student(s) are interested in making a recording, please consult with your private teacher. If you need additional information, you can find the Honor’s Recital application in the folder you received at Convocation. If you cannot locate this, I’ve attached a copy of the application to this e-mail for your convenience.

3. The jury sign up board will be posted near the main table this Saturday. Please see below about who is required to take juries this semester. Fall Juries will take place Monday-Thursday, December 1-4. Make sure you and your teacher are square on what your child will play and, if your child is planning to promote, that you have prepared all the requirements, including sight-reading and all the scales. Few things are as disappointing as a jury that basically sounds good, but the student is clearly lacking one or two of the requirements. Make sure you check the promotional guidelines which can be found on the on the website. Also for those of you planning to promote (especially Saturday-only students), be sure we have a copy of your teacher’s permission.

Who is required to take fall juries?

All full-time students, excluding Cadets, Stepping Stones, and Early Childhood students
Anyone wishing to promote

Who does not need to play a fall jury?

Saturday-only students who do not wish to promote
Early childhood & Stepping Stones classes
Parent ensembles

4. Lastly, UT Football is an away game this Saturday, so parking and traffic should be manageable. Again, N/N+ permits should allow you to park on campus, but be sure to observe the parking signs to ensure you are parked legally.

See you Saturday!


Eclectic Styles Festival! October 25, 2014

Dear String Project Family,

This weekend we have our Eclectic Styles Festival! For those families who are new to the program, this is a day where the students get to learn and participate in playing different styles of music. This year, the theme is Music from Scotland, and we have a great day planned with not just rehearsing, but also games, activities, and snacks! It will be a great day where everyone can learn a thing or two about Scottish culture. I have attached an info packet put together for you by our Eclectic Styles coordinators to help get a feel for what is in store for this Saturday. Students have been doing awesome work in their group classes to prepare for the big concert at 11:15am which will be in Bates Recital Hall.

ALL STUDENTS SHOULD ARRIVE TO THEIR HOME ROOM BY 8:45AM. I have attached the schedule for this weekend, but please make sure to stop by one of the posted schedules in the morning check for any last minute changes. Take note that classes will NOT change on the hour like regular Saturdays; each activity will be in 30 minute blocks, with 5 minutes to get from class to class.

Eclectic Styles t-shirts will be distributed at your home room to wear for the concert at 11:15, so it is very important that you arrive on time! There is no home game this week for UT football, so traffic and parking should be OK. In addition, those with N/N+ permits will be able to park on campus. For the concert attire, jeans will be acceptable. If you have kilts that your child would like to wear in light of our Scottish theme, that would be great too!

Because this Saturday is such a special day with all sorts of new things happening, please do no hesitate to offer a helping hand when it might be needed throughout the day, whether it be helping teachers watch over the many students, facilitating t-shirt distribution, or aiding with moving these bigger groups from place to place. It will be an exciting, event-filled day!

Looking forward to seeing you Saturday! Please let me know if you have any questions.


Saturday, October 4

Dear String Project Family,

Saturday is not only another exciting day of String Project, but also an exciting day for Longhorn fans- there is a home game taking place this Saturday with a 2:30pm kickoff, which means that traffic and parking is going to be bad. Please note that even if you have purchased an N or N+ parking permit, you will NOT be able to park on campus because of the game.

There has been a fair amount of tardiness in the past few weeks, especially in the 9:00 and 10:00 hours. Please keep in mind that in order to maximize instructional time, students must be unpacked and ready to begin class right on the hour. Try to arrive at least five minutes early to the classroom so that your child can get unpacked and ready to go. Because of the game this weekend, I would suggest leaving home much earlier than usual!

The Saturday schedule has been attached. As with last week, still be sure to check for any last minute changes on Saturday morning when you arrive.

That’s all for today; I hope everyone has a wonder rest of the week. See you on Saturday!


Saturday, September 27

Dear String Project Family,

This week the football game is an away game, so if you have purchased an N/N+ permit you should be able to park on campus. Remember to pay attention to the parking signs on campus to be 100% sure you are legally parked.

Attached is the Saturday schedule. A couple changes are going into effect starting this week: Pre-Ensemble A (PEA) and Pre-Ensemble B (PEB) are going to merge back together. Beginning Guitar Ensembles (BGEA, BGEB, BGEC) will be grouped differently from before as well. BGEA and BGEB will be together, and BGEC will be separate.

That’s all for this week. See everyone on Saturday!

Matthew Chan

Saturday, September 20

Dear String Project Family,

This week there is no football game, so if you have purchased an N/N+ permit you should be able to park on campus. Remember to pay attention to the parking signs on campus to be 100% sure you are legally parked.

It is very likely that your student’s classes are meeting in different locations from last week. A Saturday Schedule is attached, but do check the schedule posted on the walls when you arrive Saturday to confirm that there haven’t been last minute changes.

That’s all for this week. As always, do not hesitate to e-mail the office if you have any questions or concerns!


Matthew Chan

Saturday, September 13, 2014

Dear String Project family,

The fall semester is off and running! This Saturday, classes will begin at 9:00; the Saturday schedule is attached. You will see something called “T&R” happening at 9:00- this class is only for students that are enrolled in an orchestra (EO, IO, AO, and CO). Early Childhood Class, Stepping Stones, Junior Cadets, and Beginning Parent Guitar Ensemble will also begin this Saturday. All other ensembles will meet at 10:00. Further, if you were not able to pick up your Convocation folder last week, they will be at the main table on the ground floor of the music building.

It is very likely that your student’s classes are meeting in different locations from last week. Check the schedule posted on the walls, and as always, confirm when you arrive Saturday that there haven’t been last minute changes. If you were not able to attend Convocation this week, please make sure to turn in an absence form at the main table. You can also find this form on our website under “forms and documents”.

This week there is no home football game, so if you have purchased an N/N+ permit you should be able to park on campus. Please pay attention to the signs on campus to be 100% sure you are legally parked. If you have not received the e-mail for parking, respond to this e-mail so that I can forward you the parking e-mail as the method to obtain a parking permit has changed this year.

This Saturday, the UT Wind Ensemble is having a recording session, so there will be no classes in Bates Recital Hall or room 2.604. As this is a recording session, please be mindful to keep the noise level to a minimum, especially near the entrances to Bates, whether on the 2nd floor or the 3rd floor. If you see a child becoming disruptive or noisy, we appreciate your help in quieting them down.

I hope everybody has a great rest of the week! As always, let me know if you have any questions or concerns. See you Saturday!


Matthew Chan
Assistant Director
UT String Project

Convocation this Saturday


Dear String Project Family,

We hope you enjoyed a restful and happy summer. We are excited to begin another String Project year this coming Saturday, September 6th. Our fall Convocation will start at 9:00am in Bates Recital Hall at the Butler School of Music followed by regular classes from 10:00-12:00pm.

Attached you will find this Saturday’s schedule of classes and rooms. Please note that ECE, Stepping Stones, Junior Cadets (group classes only), and Beginning Parent Guitar Ensemble will not be meeting this Saturday. Dr. Scott will be in the answering any questions related to ECE & Stepping Stones between 10:00-11:00am in the Mirror Room, and we request that NEW parents to the instrumental program (parents of Junior Cadets, new Saturday-only students) attend Parent Info Meeting with Dr. Scott at 11:00am (also in the Mirror Room).

Schedules and maps will be posted on the walls as you walk into the music building and you will receive a copy with your personalized Convocation folder.

When you arrive on Saturday, report to the main lobby of the music building and pick up your Convocation folder. We ask that you and your children please report to Bates Auditorium inside the Butler School of Music by 8:50am. Our program will start promptly at 9:00am. We will begin with a performance by the String Project Faculty Orchestra followed by an informative session on activities and schedules for the 2014-2015 year.

Once Convocation has ended, around 9:50, we will dismiss students to attend classes. Parents will have the chance to walk their students to their classrooms.

Parents who are interested in joining Beginning Parent Orchestra should report to 2.118 at 11:00 to sit in and listen to the Returning Parent Orchestra plus a short info session with Aurora Zenfell.

If you need to make a payment, please see our office manager, Mikaila Powers, between 8:00-8:50am or 11:00-noon at the main table on the ground floor. If you do not make it during this time please see her the following Saturday or mail your payment to the String Project office.

The UT Football game is a HOME game this weekend, so parking will be extremely limited. This means that even if you have purchased one of the N or N+ parking permits, you will NOT be able to park on campus. If you are new to our program, you will want to leave exceedingly early on days with home games; parking on campus is prohibited and even driving is problematic. Fortunately, the game doesn’t start until 6:30pm, so there should be reasonable street parking available.

Full time students, your teachers are in the process of scheduling lessons for the fall. Your lessons will commence the week of September 8.

Thanks everyone! I look forward to seeing you on Saturday and beginning another fantastic year.


Matthew Chan